CAFM Explorer®2025-08-08T10:56:11+01:00

CAFM Explorer® – Complete CAFM Solution

CAFM Explorer® – Complete CAFM Solution

Transform your facilities management services with CAFM Explorer.® Cloud-based or on-premises solutions provide centralised control of all your property and asset data, with automated reporting and real-time updates available anytime, anywhere.

Transform your facilities management services with CAFM Explorer.®
Cloud-based or on-premises solutions provide centralised control of all
your property and asset data, with automated reporting and real-time
updates available anytime, anywhere.

25+ years

of CAFM expertise

+300

standard reports

+30%

savings on
maintenance costs

+20%

improved productivity

The complete CAFM system

Scalable, configurable, and adaptable for businesses ranging from SMEs to large corporations, CAFM Explorer® ensures compliance, optimises operations, and drives down costs.

A complete solution with a central data repository for all documentation and a 7-tier hierarchical structure, CAFM Explorer® allows for easy management of multiple buildings across locations and time zones.

Plus, our dedicated support and training team provides localised expertise to assist you every step of the way.

University of Salford Manchester logo
mytime active logo
Atlantis Dubai logo
Hippodrome Casino London Logo
Hippodrome Casino London Logo

Key benefits of our computer aided facility management system

Regulatory compliance made easy

Effortlessly meet UK building regulations, health and safety laws, and environmental standards with CAFM Explorer®’s simplified compliance tracking

Optimise your operations

Utilise advanced tools for PPM scheduling, asset, people and property management. Supporting over 40 industry sectors, tailored to specific facilities needs

Cost efficiency and ROI

Lower operational and procurement costs, improve resource allocation, and extend asset lifespan. Aid budget management and boost efficiency of your engineering team

Localised support and expertise

Access dedicated UK-based support, implementation, and training to maximise the effectiveness of your CAFM system

Scalable and future-proof

Configure this versatile system to align with your business needs and emerging technologies. Suitable for SMEs to large corporations with multi-time zone and multi-currency functionality

Enhanced user experience

Increase productivity and streamline processes with an intuitive, easy to integrate interface that can be accessed anywhere

Complete CAFM software for facilities management

Eliminate spreadsheets and cut down on cumbersome manual administration by switching to a user-friendly, secure, cloud-based CAFM solution.

Complete CAFM Explorer diagram

Property, Estate and People Management

Enhance workplace with centralised platform for safety, maintenance, space optimisation, compliance, and finance.

Enhance workplace with centralised platform for safety, maintenance, space optimisation, compliance, and finance.

Helpdesk Management

Provide high quality maintenance, automate workflows, and easily report issues via smartphone/web.

Provide high quality maintenance, automate workflows, and easily report issues via smartphone/web.

Asset Management

Optimise buildings and equipment with robust asset tracking, a full view of asset portfolio, histories, and maintenance schedules.

Optimise buildings and equipment with robust asset tracking, a full view of asset portfolio, histories, and maintenance schedules.

Finance Management

Automate costs, record stock, and gain real-time financial insights.

Automate costs, record stock, and gain real-time financial insights.

CAFM Explorer on multiple devices

Key features of CAFM Explorer®

Industry leading facilities management software

CAFM Explorer® enables complete visibility of all assets, costs, and risks to enable facilities managers to pre-empt issues onsite, streamline and automate task assignments, simplify reporting, and deliver enhanced insight to help customers unlock significant productivity gains.

Reactive tasks

Create standard work orders and streamline reactive task management. Automatically allocate tasks by trade to enhance efficiency and boost productivity.

Planned preventative tasks

Implement PPM tasks for assets, locations, internal engineers, and contractors. Use reports to monitor SLAs and minimise downtime by maintaining high-value assets per manufacturers’ guidelines.

Asbestos and COSHH

Manage a real-time database of asbestos and other hazardous materials, ensuring end users receive instant notifications for planned and reactive tasks.

Property terrier

Organise and maintain property and building information hierarchically to the room level, including spatial details and condition ratings.

CAD

Link CAD drawings to properties for accurate space records. Assign people and assets to spaces, maintaining a central CAD plan repository.

Document cabinet

A central repository for all property documentation, including compliance and health and safety records. Set expiry dates to manage statutory documents.

Service providers/contractors

Assign contractors and preferred providers to locations and assets. Maintain cost records and monitor SLAs and budgets through reporting.

Mobile workforce management

Enable mobile access for tasks, checklists, and real-time document uploads. Track travel time and ensure awareness of hazards before work.

Reporting suite

Live dashboard for comprehensive view of estates data. With over 300 standard reports, viewable or schedulable for email delivery. Create custom reports with a dynamic analytics centre.
CAFM Explorer on laptop and mobile

CAFM Explorer® – the original Computer-Aided Facilities Management Software

Say goodbye to spreadsheets

Get the complete facility management solution with CAFM Explorer®

More CAFM Explorer® modules

CAFM Today

A customisable dashboard which enables Help Desk Managers and the Facilities Team to track the status of reactive and planned maintenance, contracts and other critical tasks. It delivers real-time data in a clear, user-friendly format.

Hierarchy

Our 7-tier hierarchy provides a structured framework to organise and manage assets, spaces, and facilities across multiple levels, ensuring clear visibility and control over the entire organisational infrastructure.

Helpdesk

The helpdesk module in our CAFM system streamlines issue reporting, service requests, and work order management, enabling efficient resolution and improved communication between users and facility teams.

Asset Register

Centralised asset information, providing a comprehensive overview of asset locations, conditions, and maintenance histories for efficient management throughout their lifecycle.

Standard work order

Increase your work order efficiency and ensure data consistency by allocating customisable templates to each job, making the filtering and reporting of jobs quick and easy.

PPM schedule

Automate the management of planned preventative maintenance, compliance, training, administration tasks, ensuring assets are serviced on time to minimise downtime and extend their lifespan.

Property Terrier

Capture and link information across the system, including finance, property details, service providers, and associated roles. This module allows you to flag and share critical information and hazards with end users.

Localities

Manage, share and organise your facilities hierarchy data.

Work planner

Schedule and prioritise maintenance tasks with our easy-to-use calendar, ensuring efficient allocation of resources and timely completion of planned work orders.

Bookings

Efficiently schedules and manages the reservation of parking spaces, rooms, resources, and equipment, optimising facility utilisation and availability.

Service provider

Manage and track information about external contractors and service providers, facilitating efficient service coordination, SLA performance monitoring, and contract management.

Purchase orders

Create, approve, and track purchase orders, ensuring efficient procurement processes and accurate inventory management.

Budgets, contracts and projects

Provides effective financial planning, contract management, and project tracking, ensuring budget adherence and smooth execution of facility-related projects.

Invoices and credit notes

Streamline the tracking and management of invoices and credit notes, ensuring accurate billing and financial transparency for services rendered.

Stock management

Manage inventory levels, track stock movements, and oversee costs to ensure.

Asset tracking

View, monitor, and record the real-time locations of assets within your facility or grounds to enable efficient utilisation, maintenance, and asset retrieval.

People

Manage employee and occupant information, enabling efficient space allocation, resource planning, and communication within the facility.

Address Book

Stores and manage contact information for key stakeholders, including contractors, vendors, and internal teams, ensuring easy communication and streamlined coordination.

Report Explorer

Gain valuable insights into asset performance, maintenance activities, and facility operations with the ability to schedule or view over 300 standard reports, ensuring informed decision-making at all times.

Document Cabinet

Safely store and organise digital documents for easy access and retrieval of essential files related to assets, maintenance, contracts, and compliance with seamless integration to SharePoint.

Case studies of our CAFM solutions

Affinity Water

Streamlining facilities management (FM) with Idox’s CAFM Explorer®

Hywel Dda University

Hywel Dda University Health Board Improves Compliance with CAFM Explorer®

Atlantis Dubai

Oversee facilities management for staff accommodations with CAFM Explorer®

“The savings we’ve generated as a result of using CAFM Explorer® mean that it’s already paid for itself.”

The Hippodrome Casino

“The CAFM Explorer® software has enabled all staff and students to get the fast well-coordinated maintenance service they deserve.”

University of Salford

Integration

System integration enables seamless connectivity with software solutions like ERP, BMS, and SFG20, creating a unified workflow that automatically synchronises critical data to reduce manual input errors. Achieve a comprehensive view of operations, streamline processes, improve decision-making, and boost efficiency with real-time monitoring, predictive maintenance, and automated reporting.

Industries

The complete cloud-based CAFM solution for effective management of facilities across all types of industries. Through sector driven customisation and extensive CAFM team experience, CAFM Explorer® can be adapted to work in any environment.

Consultancy, training, and support

Our experienced CAFM team is dedicated to providing comprehensive implementation and support services for CAFM Explorer®. We ensure that your facilities are managed efficiently, creating a safe and productive environment for all users. Benefit from tailored solutions that empower your facilities team to achieve its full potential.

Testimonials

“The savings we’ve generated as a result of using CAFM Explorer® mean that it’s already paid for itself.”

Building Services Manager, The Hippodrome Casino

“The CAFM Explorer® software has enabled all staff and students to get the fast well-coordinated maintenance service they deserve.”

Head of Administrative Services, University of Salford
Trusted for more than 25 years by organisations internationally

Request a CAFM Explorer® demo

Our comprehensive and streamlined facilities management software empowers facilities managers with the tools to proactively monitor and manage all tasks related to maintenance, compliance, and safety across an estate.

Arrange a tailored demo and discover how CAFM Explorer® can streamline your facilities management operations.


FAQs

CAFM Explorer is our comprehensive software system designed to revolutionise facilities management. It’s a scalable and configurable solution suitable for businesses of all sizes, from small to medium enterprises (SMEs) to large corporations. This system provides centralised control over property and asset data, ensuring efficient management and streamlined operations.

The system boasts several key features, including automated reporting, real-time updates accessible from anywhere, and a central data repository for all documentation. Its 7-tier hierarchical structure simplifies the management of multiple buildings, assets, people, and contracts across various locations and time zones. CAFM Explorer also offers advanced tools for planned preventative maintenance (PPM) scheduling, as well as helpdesk management, compliance audits, cost control, stock management, and space optimisation.

CAFM Explorer ensures that facilities management operations adhere to regulatory standards. Optimising operations and providing tools for efficient contract management and stock management, it helps businesses drive down costs. The system’s intuitive and easy-to-integrate interface enhances user experience, while its cloud-based nature and central repository for all documentation introduces operational efficiencies and reduces manual administrative tasks.

Yes, CAFM Explorer is designed with user experience in mind. It features an intuitive interface that is easy to integrate with existing systems such as sharepoint. The system’s user-friendly design ensures that it can be easily adopted and used by facilities management teams, regardless of their technical expertise. The secure cloud-based solution also provides easy access from any device or location.

You can request a demo of CAFM Explorer right here on our site. Simply navigate to our contact form, fill out your information, and a member of our team will be in touch to book in your demo and show you what the CAFM Explorer system can provide.

CAFM refers to the use of software to manage and maintain facilities, buildings, and infrastructure. It helps organisations streamline their facilities management processes, improve efficiency, and reduce costs. CAFM systems provide tools for managing space, assets, maintenance, and other facility-related activities.

CAFM systems offer numerous benefits, including improved operational efficiency, reduced maintenance costs, and enhanced asset management. They also facilitate better communication and collaboration among facilities management teams, leading to increased productivity and better decision-making. Additionally, CAFM systems help ensure regulatory compliance and improve overall facility performance.

A wide range of businesses can benefit from CAFM, including commercial real estate, healthcare, education, and government organisations. Any organisation that manages physical assets and facilities can use CAFM to manage maintenance, adhere to compliance requirements, optimise their operations and improve efficiency. The scalability of CAFM systems means they can be tailored to suit the needs of both small and large enterprises.

Typical CAFM systems include modules for property and people management, space management, asset management, maintenance management, and service request management. These systems often integrate with other business systems, such as enterprise resource planning (ERP) and building information modelling (BIM) software, to provide a comprehensive view of facility operations. Reporting and analytics tools are also crucial components, enabling data-driven decision-making.

CAFM systems improve maintenance management by automating scheduling, tracking work orders, and managing maintenance history. They help organisations implement preventative maintenance programs, reducing the risk of equipment failures and extending the lifespan of assets. CAFM systems also provide real-time visibility into maintenance activities, allowing for better resource allocation and faster response times to maintenance requests.

Insights and Resources

Get in touch

To find out more about CAFM Explorer®, please contact us. One of our team will be in touch shortly.

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