Increase efficiency, improve team collaboration, ensure compliance and reduce costs by streamlining administrative processes from paper-based to electronic document work practices.

At a time when demands are high and budgets are low, over 180 local authorities are easing their administrative burden with the Idox Document Management System (EDMS). The flexible, scalable solution is designed to meet all needs, allowing users to gain complete control of their information for secure document and records management.

As data and document management specialists, our EDMS helps our customers manage their workload more effectively and get the best value from their existing software investments by supporting the underlying administration. 

From standalone solutions supporting single departments to integrated enterprise solutions, the Idox EDMS enables public sector organisations to improve data quality, information sharing, employee productivity and responsiveness to public information requests. 

With our EDMS, implementation is rapid and requires limited IT resource and time, offering a visible return on investment due to reductions in paper and storage space expenditure.

  • Easy retrieval – Index documents the way you want to and use powerful free text searching to search the whole system
  • Full, visible control – Allocate permissions to manage who can access what content, with a full audit trail
  • Enhanced responses – Speed up your response rates to FOI requests from hours to minutes
  • Unlimited storage – Capacity for up to a billion documents ensuring you never run out of space
  • Flexible working – Developed from the ground-up as a web-based system for universal access through a web browser
  • Unrivalled security – Enterprise-level security means confidential documents can only be accessed by those intended and the Redact function allows distribution of sensitive documents whilst ensuring confidential or personal data is blocked out and not visible

The Idox EDMS has also been designed with legislative requirements in mind, including the Data Protection Act 1998 and the Freedom of Information Act 2000. Guidelines governing interoperability are critical and our document management solution meets ISO 15489:2001 for records management compliance.

Idox Facts and figures:

There are over 170 million documents stored in the Idox EDMS by local authorities across the UK

Find out more about the Idox EDMS

Get in touch with the team to see how we can support your local authority

Interested in document management solutions for the private sector?

Idox's engineering arm Opidis provides engineering information solutions that rise to any challenge

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