YMCA Trinity selects Idox’s CAFM Explorer® to streamline its facilities management

Enabling complete visibility of facilities tasks, costs, and risks, CAFM Explorer will empower YMCA Trinity staff to automate task assignments, streamline reporting and unlock significant productivity gains.

As the largest and oldest youth charity in the world, one of the YMCA’s focuses is to provide housing and personalised support services to young adults to give them a fresh start in life. In addition to residential accommodation, the Charity also operates gyms, childcare facilities and entertainment functions. With multiple sites spread across East Anglia, YMCA Trinity provides a home to young people experiencing homelessness each year, so it has a huge responsibility to ensure its sites are safe and compliant with regulations.

Previously, the Charity did not have a centralised facilities management function, which meant that staff found it challenging and time-consuming to access the information they needed to keep properties maintained, safe and secure. An inefficient, paper-based system limited the team’s reporting function and lacked the insight that could be achieved from a centralised digital system.

Realising the need for a streamlined facilities management solution, YMCA Trinity selected Idox’s CAFM Explorer because it represented great value in terms of its breadth of functionality vs. cost. Jon Cooper of YMCA Trinity comments, “We were looking for an easy-to-use facilities management solution that would support us to transition from manual, paper-based processes to a digital solution with centralised data at its core. With many different modules and its scope of functionality, CAFM Explorer not only suits our budget and requirements today but also offers a futureproof solution to suit our needs as the Charity grows and evolves.”

YMCA Trinity will be using CAFM Explorer across its sites in East Anglia to store all documentation centrally and enable staff to easily share and access all the information they need when they need it. The Charity will also be using the system to:

Manage property information, compliance and risks
Enable efficient planned maintenance management
Record and report on energy usage
Support reactive maintenance reporting
Record details of assets
Deliver insightful management reporting

We were looking for an easy-to-use facilities management solution that would support us to transition from manual, paper-based processes to a digital solution with centralised data at its core. With many different modules and its scope of functionality, CAFM Explorer not only suits our budget and requirements today but also offers a futureproof solution to suit our needs as the Charity grows and evolves.

The team aims to use CAFM Explorer’s checklist functionality to remove reliance on paper forms and allow for better reporting. Remote area managers will be able to access CAFM Explorer via mobile devices to quickly and easily view the status of their properties and take action where required.